Privacy Policy

1. Data protection at a glance

General Information

The following information provides a simple overview of what happens with your personal data when you visit this website. Personal data is any data by which you can be personally identified. Detailed information on data protection can be found in our Privacy Policy below.

Data collection on this website

Who is responsible for data collection on this website?

Data is processed on this website by the website operator. You can find their contact details in the section “Note on the responsible body” in this Privacy Policy.

How do we collect your data?

Your data will be collected when you communicate it to us. This could, for example, be data you enter on a contact form.

Other data is collected either automatically by our IT systems or with your consent when you visit the website. This data is primarily technical data (such as the browser and operating system you are using or when you accessed the page). This data is collected automatically as soon as you visit this website.

What do we use your data for?

Part of the data is collected to ensure proper functioning of the website. Other data can be used to analyse how visitors use the site.

What rights do you have regarding your data?

You always have the right to request information about your stored data, its origin, its recipients, and the purpose of its collection at no charge. You also have the right to request that it be corrected or deleted. If you have given your consent to data processing, you may revoke this consent at any time. You also have the right to request that the processing of your personal data be restricted under certain circumstances. You also have the right to file a complaint with the competent regulatory authorities.

You can contact us at any time with regard to this and other questions regarding data protection.

Third-party analytics and tools

When visiting our website, your browsing behaviour may be statistically analysed. This occurs primarily through the use of so-called analytics.

Detailed information about these analysis programs can be found in the following Privacy Policy.

2. Hosting

We host the contents of our website with the following provider:

Host Europe GmbH

c/o WeWork

Friesenplatz 4

50672 Cologne, Germany

Phone: +49 (0) 221 99999 301

Fax: +49 (0) 221 99999 350

E-mail: info@hosteurope.de

Order processing

We have concluded a contract for order processing (AVV) to use the above-mentioned service. This is a contract prescribed by data protection laws, which ensures that the provider only processes the personal data of our website visitors in accordance with our instructions and in compliance with the GDPR.

3. General notes and mandatory information

Privacy Policy

The operators of this website take the protection of your personal data very seriously. We treat your personal data as confidential and in accordance with the statutory data protection regulations and this Privacy Policy.

If you use this website, various pieces of personal data will be collected. Personal information includes any data with which you could be personally identified. This Privacy Policy explains what information we collect and what we use it for. It also explains how and for what purpose this is done.

Please note that the transfer of data on the internet (e.g., communication via email) may be subject to security gaps. Completely protecting data against third-party access is impossible.

Notice concerning the data controller

The data controller for this website is:

Energie-Anlagen Röring GmbH
Rudolf-Diesel-Strasse 3b
48691 Vreden, Germany

Phone: +49 (0) 25 64/39 49 39-0
E-mail: info@energieanlagen-roering.de

The data controller is a physical or legal person who decides on the goals and methods of processing personal data (e.g., names, email addresses, etc.) either alone or in tandem with others.

Retention period

Unless a specific storage period is specified in this privacy policy, your personal data will remain with us until the purpose for the processing of data no longer applies. If you make a legitimate request for deletion or revoke your consent to data processing, your data will be deleted unless we have any other legally permissible reasons for storing your personal data (e.g., tax or commercial retention periods); in the latter case, the deletion takes place after these reasons no longer apply.

General information on the legal basis for the processing of data on this website

If you have consented to the processing of data, we will process your personal data on the basis of Art. 6 (1) letter a GDPR, or Art. 9 (2) letter a GDPR, if special data categories according to Art. 9 (1) GDPR are processed. In the event of express consent to have personal data sent to third countries, then the processing of data will also be based on Art. 49 (1) letter a GDPR. If you have consented to the storage of cookies or to accessing information on your end device (e.g., via device fingerprinting), then the processing of data will also be carried out on the basis of Section 25 (1) of the Telecommunication Telemedia Data Protection Act (TTDSG). Consent is revocable at any time. If your data is required to fulfil the contract or to carry out pre-contractual measures, then we process your data on the basis of Art. 6 (1) letter (b) GDPR. Furthermore, we process your data if it is required to fulfil a legal obligation on the basis of Art. 6 (1) letter (c) GDPR. The processing of data can also be based on our legitimate interest according to Art. 6 (1) letter f GDPR. The following paragraphs of this Privacy Policy provide information on the relevant legal bases in each individual case.

Data Protection Officer

We have appointed a data protection officer.

Markus Olbring
comdatis it-consulting GmbH & Co. KG
Deventer Weg 8
48683 Ahaus, Germany

Phone: +49 (0) 2567 8290000

Recipient of personal data

We work with various external bodies in the context of our business activities. In some cases, it is also necessary to transfer personal data to these external bodies. We only transfer personal data to external bodies if this is necessary for contract fulfilment, if we are legally obliged to do so (e.g., data transfer to tax authorities), if we have a legitimate interest per Art. 6 (1) letter f GDPR, or if another legal basis permits data transfers. When using data processing companies, we only transfer the personal data of our customers for a valid contract for order processing. In the case of joint processing, a contract for joint processing is concluded.

Revocation of your consent to data processing

Many data processing operations are only possible with your express consent. You may withdraw your consent at any time. The legality of the data processing performed prior to your revocation of consent remains unaffected.

Right to object to the collection of data in special cases and to direct advertising (Art. 21 GDPR)

IF DATA IS PROCESSED ON THE BASIS OF ART. 6 (1) LETTER E OR F GDPR, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA AT ANY TIME FOR REASONS SPECIFIC TO YOUR INDIVIDUAL CIRCUMSTANCES. THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS ON WHICH PROCESSING IS BASED CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU LODGE YOUR OBJECTION, WE WILL NO LONGER PROCESS YOUR RELEVANT PERSONAL DATA UNLESS WE CAN PROVE COMPELLING LEGITIMATE REASONS FOR THE PROCESSING WHICH OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOM, OR THE PROCESSING SERVES THE PURPOSE OF ASSERTING, EXERCISING OR DEFENDING LEGAL CLAIMS (OBJECTION ON THE BASIS OF ART. 21 (1) GDPR).

IF YOUR PERSONAL DATA IS PROCESSED FOR THE PURPOSE OF DIRECT MARKETING, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA PERTAINING TO YOU FOR THE PURPOSE OF SUCH MARKETING. THIS ALSO APPLIES TO PROFILING INSOFAR AS IT IS ASSOCIATED WITH THIS KIND OF DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR THE PURPOSE OF DIRECT MARKETING (OBJECTION PURSUANT TO ARTICLE 21 (2) GDPR).

Right of appeal to the competent supervisory authority

In the event of infringements of the GDPR, the persons concerned shall have the right to appeal to a supervisory authority, particularly in the member state of their habitual residence, workplace or place of presumed infringement. Your right to appeal exists without prejudice to other administrative or judicial remedies.

Right to data portability

You have the right to have data which we process on the basis of your consent or in fulfilment of a contract automatically delivered to yourself or to a third party in a standard, machine-readable format. If you request the direct transfer of data to another data controller, this will only be done to the extent technically feasible.

Access, correction, and deletion

As permitted by law, you have the right to be provided with information free of charge at any time about your personal data that is stored as well as its origin, the recipient and the purpose for which it has been processed. You also have the right to have this data corrected or deleted. You can contact us at any time about this and any other questions you may have on the subject of personal data.

Right to restriction of processing

You have the right to request that the processing of your personal data be restricted. You can contact us at any time to do this. The right to limit the data processing exists in the following cases:

If you dispute the accuracy of your personal data stored by us, we usually need time to verify this. During the verification period, you have the right to demand that the processing of your personal data be limited.
If the processing of your personal data was/is unlawful, you can request the restriction of data processing instead of deletion.
If we no longer need your personal data, but you need it to exercise, defend or enforce legal claims, you have the right to request restriction of the processing of your personal data instead of deletion.
If you have filed an objection pursuant to Art. 21 (1) GDPR, a balance must be made between your interests and ours. As long as it has not been ascertained whose interests prevail, you have the right to demand that the processing of your personal data be restricted.

Where the processing of your personal data has been restricted, such data – apart from being stored – may be processed only with your consent, or for the purpose of asserting, exercising or defending or protecting the rights of another natural or legal person, or on the grounds of an important public interest of the European Union or of a Member State.

SSL and TLS encryption

This site uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the enquiries you send to us as the site operator. You can recognise an encrypted connection in your browser’s address line when it changes from “http://” to “https://” and the lock icon is displayed in your browser’s address bar.

If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties.

4. Data collection on this website

Cookies

Our websites use so-called cookies. Cookies are small data packages and do not cause any damage to your device. They are stored either temporarily for the duration of a session (session cookies) or permanently (permanent cookies) on your device. Session cookies are automatically deleted after your visit. Permanent cookies remain stored on your device until you delete them yourself or your web browser automatically deletes them.

Cookies can come from us (first-party cookies) or from third-party companies (third-party cookies). Third-party cookies enable the integration of certain third-party services within websites (e.g., cookies for processing payment services).

Cookies perform various functions. Numerous cookies are technically necessary because certain website functions would not work without them (e.g., the shopping cart function or the display of videos). Other cookies can be used to evaluate user behaviour or for advertising purposes.

Cookies that are necessary to carry out the electronic communication process or to provide certain functions that you have requested (e.g., for the shopping basket function) or to enhance the website (e.g., cookies to measure web audience) (necessary cookies) are stored on the basis of Art. 6 (1) letter f GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies to ensure the fault-free and optimised provision of its services. If consent to the storage of cookies and comparable recognition technologies has been requested, the processing takes place exclusively on the basis of this consent (Art. 6 (1) letter a GDPR and Section 25 (1) TTDSG); consent can be revoked at any time.

You can configure your browser to inform you about the use of cookies so that you can accept or reject cookies on an individual basis, to automatically accept cookies under certain conditions or always reject them, and to automatically delete cookies when you close your browser. If cookies are deactivated, the functionality of this website may be restricted.

This Privacy Policy explains which cookies and services are used on this website.

Consent with Borlabs Cookie

Our website uses the cookie consent technology from Borlabs Cookie in order to obtain your consent to the storage of certain cookies in your browser or to the use of certain technologies and to document them in compliance with the applicable data protection regulations. The provider of this technology is Borlabs GmbH, Rübenkamp 32, 22305 Hamburg (hereinafter Borlabs).

When you enter our website, a Borlabs cookie is saved in your browser, in which the consent you have given or the revocation of this consent is saved. This data is not passed on to the provider of Borlabs Cookie.

The recorded data is stored until you ask us to delete it or you delete the Borlabs cookie yourself or the purpose for data storage does not longer apply. The statutory retention periods remain unaffected. You can find details about the data processing of Borlabs cookies at https://de.borlabs.io/kb/welche-daten-speichert-borlabs-cookie/

The Borlabs cookie consent technology is used in order to obtain the legally required consent for the use of cookies. The legal basis for this is Art. 6 (1) letter (c) GDPR.

Server log files

The website provider automatically collects and stores information in so-called ‘server log files’, which your browser automatically transmits to us. These are:

Browser type and version
Operating system used
Referrer URL
Host name of the accessing computer
Time of the server request
IP address

This data will not be combined with data from other sources.

This data is collected on the basis of Art. 6 (1) letter f GDPR. The website operator has a legitimate interest in the technically correct display and optimisation of its website; for this purpose, the server log files must be stored.

Contact form

If you send us enquiries via the contact form, your details from the enquiry form, including the contact details you have provided there, will be stored by us for the purpose of processing the enquiry, as well as in the event of follow-up enquiries. We do not pass on this data without your consent.

This data is processed in accordance with Art. 6 (1) letter (b) of the GDRP, insofar as your request is related to the fulfilment of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of requests addressed to us (Art. 6 (1) letter f GDPR) or on your consent (Art. 6 (1) letter a GDPR) if this has been requested; the consent can be revoked at any time.

We will retain the data you provide on the contact form until you request its deletion, revoke your consent for its storage, or the purpose for its storage is no longer applicable (e.g., after processing your request). Any mandatory statutory provisions – especially those regarding mandatory data retention periods – remain unaffected by this provision.

Request by email, phone or fax

If you contact us by email, phone or fax, your request, including all ensuing personal data (name, nature of enquiry), is stored and processed by us for the purposes of processing your request. We do not share this data without your permission.

We will retain the data you provide on the contact form until its deletion is requested, your consent for storage is revoked, or the purpose for its storage is no longer applicable (e.g., after the handling of your enquiry has been completed). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.

5. Analysis tools and advertising

Meta pixel (formerly Facebook Pixel)

This website measures conversions using visitor action pixels from Facebook/Meta. The provider of this service is Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland. According to Facebook, the data collected will also be transferred to the USA and other third countries.

These allow the behaviour of site visitors to be tracked after they click on a Facebook ad to reach the provider’s website. This allows an analysis of the effectiveness of Facebook advertisements for statistical and market research purposes and their future optimisation.

The collected data is anonymous for us as the operator of this website; we cannot draw any conclusions about the identity of the users. However, the data are stored and processed by Facebook, which may make a connection to your Facebook profile and which may use the data for its own advertising purposes, as stipulated in the Facebook Privacy Policy (https://de-de.facebook.com/about/privacy/). This will allow Facebook to display ads both on Facebook and on third-party sites. We as the operator of the site have no control over how this data is used.

The use of this service is based on your consent pursuant to Art. 6 (1) letter a GDPR and Section 25 (1) of the Telecommunication Telemedia Data Protection Act (TTDSG). Consent can be revoked at any time.

We use the function of advanced matching within the Meta pixels.

Advanced matching enables us to transmit various types of data (e.g., place of residence, federal state, postcode, hashed email addresses, names, gender, date of birth or telephone number) of our customers and interested parties that we collect via our website to Meta (Facebook). This activation enables us to tailor our advertising campaigns on Facebook even more precisely to people who are interested in our offers. In addition, the extended synchronisation improves the allocation of website conversions and expands custom audiences.

Insofar as personal data is collected on our website and forwarded to Facebook using the tool described here, we and Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland are jointly responsible for this processing of data (Art. 26 of the GDPR). Joint responsibility is limited to collecting the data and passing it on to Facebook. Processing by Facebook after forwarding is not part of the joint responsibility. Our joint obligations have been set out in a joint processing agreement. The wording of the agreement can be found at: https://www.facebook.com/legal/controller_addendum. According to this agreement, we are responsible for issuing data protection information when using the Facebook tool and for implementing the tool on our website in a secure manner and in accordance with data protection laws. Facebook is responsible for the data security of Facebook products. You can assert your rights (e.g., requests for information) regarding the data processed on Facebook directly on Facebook. If you assert the rights of data subjects with us, we are obliged to forward them to Facebook.

The transfer of data to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://www.facebook.com/legal/EU_data_transfer_addendum and https://de-de.facebook.com/help/566994660333381.

To learn more about protecting your privacy, please refer to Facebook’s Privacy Policy at: https://de-de.facebook.com/about/privacy/.

You can also disable the remarketing feature “Custom Audiences” in the Ad Settings section of https://www.facebook.com/ads/preferences/?entry_product=ad_settings_screen deaktivieren. To do so, you will first need to log into Facebook.

If you do not have a Facebook account, you can disable Facebook usage-based advertising on the European Interactive Digital Advertising Alliance website: http://www.youronlinechoices.com/de/praferenzmanagement/.

The company is certified according to the EU-US Data Privacy Framework (DPF). The DPF is an agreement between the European Union and the United States that ensures compliance with European data protection standards for data processing in the United States. Each DPF-certified company undertakes to comply with these data protection standards. Further information can be obtained from the provider at the following link: https://www.dataprivacyframework.gov/s/participant-search/participant-detail?contact=true&id=a2zt0000000GnywAAC&status=Active

Facebook Conversion API

We have integrated Facebook Conversion API on this website. The provider of this service is Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland. According to Facebook, the data collected will also be transferred to the USA and other third countries.

Facebook Conversion API enables us to record the website visitor’s interactions with our website and pass them on to Facebook in order to improve advertising performance on Facebook.

In particular, the time of the access, the accessed website, your IP address and your user agent as well as any other specific data (e.g., products purchased, value of the shopping basket and currency) are recorded. A complete overview of the data that can be collected can be found here: https://developers.facebook.com/docs/marketing-api/conversions-api/parameters.

To learn more about protecting your privacy, please refer to Facebook’s Privacy Policy at: https://de-de.facebook.com/about/privacy/.

Order processing

Facebook Custom Audiences

We use Facebook Custom Audiences. The provider of this service is Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland.

We collect your personal data when you visit or use our websites and apps, take advantage of our free or paid offers, submit data to us or interact with our company’s Facebook content. If you give us your consent to use Facebook Custom Audiences, we will transmit this data to Facebook, which Facebook can use to display suitable adverts to you. Your data may also be used to define target groups (Lookalike Audiences).

As our data processor, Facebook processes this data. Details can be found in Facebook’s User Agreement: https://www.facebook.com/legal/terms/customaudience.

The use of this service is based on your consent pursuant to Art. 6 (1) letter a GDPR and Section 25 (1) of the Telecommunication Telemedia Data Protection Act (TTDSG). Consent is revocable at any time.

The transfer of data to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://www.facebook.com/legal/terms/customaudience and https://www.facebook.com/legal/terms/dataprocessing.

6. Plugins and tools

Google Maps

This site uses the Google Maps map service. The provider is Google Ireland Limited (hereinafter referred to as “Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

To use Google Maps, it is necessary to save your IP address. This information is generally transmitted to a Google server in the USA and stored there. The provider of this site has no influence on this data transfer. If Google Maps is activated, Google may use Google Web Fonts to display fonts uniformly. When you access Google Maps, your browser loads the required web fonts into your browser cache in order to display texts and fonts correctly.

The use of Google Maps is in the interest of an appealing presentation of our website and facilitates the location of the places we specify on the website. This constitutes a legitimate interest in accordance with Art. 6 (1) letter f GDPR. If a corresponding consent has been requested, processing takes place exclusively on the basis of Art. 6 (1) letter a GDPR and Section 25 (1) of the Telecommunication Telemedia Data Protection Act (TTDSG), insofar as the consent includes the storage of cookies or access to information in the user’s end device (e.g., device fingerprinting) within the meaning of the Telecommunication Telemedia Data Protection Act (TTDSG). Consent can be revoked at any time.

The transfer of data to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://privacy.google.com/businesses/gdprcontrollerterms/ and https://privacy.google.com/businesses/gdprcontrollerterms/sccs/.

For information on the handling of user data, please refer to Google’s Privacy Policy: https://policies.google.com/privacy?hl=de.

Google reCAPTCHA

We use “Google reCAPTCHA” (hereinafter referred to as “reCAPTCHA”) on this website. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

reCAPTCHA is used to check whether the data entered on this website (such as on a contact form) has been entered by a human or by an automated program. To do this, reCAPTCHA analyses the behaviour of the website visitor based on various characteristics. This analysis starts automatically as soon as visitors access the website. For the analysis, reCAPTCHA evaluates a variety of information (e.g. IP address, how long the visitor remains on the website, or mouse movements made by the user). The data collected during the analysis will be forwarded to Google.

reCAPTCHA analyses take place entirely in the background. Website visitors are not advised that such an analysis is taking place.

The data is stored and analysed on the basis of Art. 6 (1) letter f GDPR. The website owner has a legitimate interest in protecting their web offers from abusive automated spying and spam. If a corresponding consent has been requested, processing will be undertaken place exclusively on the basis of Art. 6 (1) letter a GDPR and Section 25 (1) of the Telecommunication Telemedia Data Protection Act (TTDSG), insofar as the consent includes the storage of cookies or access to information in the user’s end device (e.g., device fingerprinting) within the meaning of the Telecommunication Telemedia Data Protection Act (TTDSG). Consent can be revoked at any time.

For further information on Google reCAPTCHA, please refer to Google’s Privacy Policy and the Google Terms of Use at the following links: https://policies.google.com/privacy?hl=de und https://policies.google.com/terms?hl=de.

7. In-house services

Handling applicant data

We offer you the opportunity to apply for positions with us (e.g. by email, post or via the online application form). In the following, we will inform you as to the scope, purpose and use of your personal data collected during the application process. We ensure that the collection, processing and use of your data is carried out in accordance with applicable data protection law and all other legal provisions and that your data is treated with strict confidentiality.

Scope and purpose of data collection

If you send us an application, we process your related personal data (e.g., contact and communication data, application documents, notes from job interviews etc.) insofar as this is necessary to decide on whether or not to establish an employment relationship. The legal basis for this is Article 26 of the Federal Data Protection Act (BDSG) in accordance with German law (initiation of an employment relationship), Art. 6 (1) letter (b) GDPR (general contract initiation) and – if you have provided consent – Art. 6 (1) letter a GDPR. Consent is revocable at any time. Your personal data will only be passed on within our company to individuals involved in processing your application.

If your application is successful, the data you submit will be stored in our data processing systems on the basis of Section 26 of the Federal Data Protection Act [BDSG] and Art. 6 (1) letter (b) GDPR for the purposes of implementing the employment relationship.

Data retention period

If we are unable to make you a job offer, you reject a job offer or withdraw your application, we reserve the right to store the data you have transmitted on the basis of our legitimate interests (Art. 6 (1) letter f GDPR) for up to six (6) months from the end of the application process (rejection or withdrawal of the application). The data is then deleted and the physical application documents destroyed. The storage serves mainly as evidence in case of a legal dispute. If the data will be foreseeably required after the six-month period has expired (e.g., due to an impending or pending legal dispute), deletion will only take place if the purpose of further storage is no longer applicable.

A longer storage can also take place if you have given a corresponding consent (Art. 6 (1) letter a GDPR) or if legal storage obligations oppose the deletion.

Admission to the applicant pool

If we do not make you a job offer, you may be able to join our applicant pool. In case of admission, all documents and information from the application will be transferred to the applicant pool in order to contact you in case of suitable vacancies.

Admission to the applicant pool is based exclusively on your express consent (Art. 6 (1) letter a GDPR). The submission agreement is voluntary and has no relation to the ongoing application procedure. Data subjects can withdraw their consent at any time. In this case, the data from the applicant pool will be irrevocably deleted, provided there are no legal reasons for storage.

The data from the applicant pool will be irrevocably deleted no later than two years after consent has been granted.